AGM Motions 2020

1. AGM Notices

Proposed Constitution Change


Proposer – Alex Haylett
Seconder – Doug Buist


Our constitution currently requires that we send a written invitation to the AGM to all members who have opted out of email communication from the party and also to any member who does not open any of the emails sent to them to notify them of the AGM. This carries a considerable expense that is borne by the local party and diverts funds from other activity. It is proposed to amend the constitution so that the party is only required to write to members who have opted out of email communication.


The motion to introduce this change is recommended by the current Executive Committee


This motion will change section 7.3 of the party constitution from:

 

7.3 - The Secretary shall give all members at least 21 days written notice of the time and place of the AGM. Such notice shall specify all business to be conducted at the meeting. This, and all other member notices and communications shall be sent by email wherever possible. Members may declare a preference for receiving notices by post. The notice requirement shall refer to the date for sending emails or posting notices which may be by second-class post.


To


7.3 - The Secretary shall give all members at least 21 days written notice of the time and place of the AGM. Such notice shall specify all business to be conducted at the meeting. Notice will be sent by email except where members have expressed a preference for receiving notices by post. The Secretary is not required to send written notice to members who have been sent but not opened email notice of the AGM. The notice requirement shall refer to the date for sending emails or posting notices which may be by second-class post.

 

2. Deadline for Nominations to Executive Committee

Proposed Constitution Change


Proposer – Alex Haylett
Seconder – Doug Buist


Our constitution currently specifies that the deadline for nominations to the Executive Committee is the day before the AGM. This allows very limited time to prepare ballot papers and undertake other preparations for elections. It is proposed to set the deadline for nomination to be a week before the AGM.


The motion to introduce this change is recommended by the current Executive Committee.


This motion will change section 6.3 of the party constitution from:

 

6.3 - Nominations for election shall be invited in the notice summoning the AGM, and shall close the day before the AGM to enable ballot papers to be printed. The option to re-open nominations must be on each ballot paper. If no nomination is received, nominations may be taken at the meeting. Nominations must be proposed and seconded, and except in the case of nominations made at the AGM shall be in writing signed by the proposer, seconder and candidate.


To


6.3 - Nominations for election shall be invited in the notice summoning the AGM, and shall close one week before the AGM to enable ballot papers to be printed. The option to re-open nominations must be on each ballot paper. If no nomination is received, nominations may be taken at the meeting. Nominations must be proposed and seconded, and except in the case of nominations made at the AGM shall be in writing signed by the proposer, seconder and candidate.

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